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The Complete Platform for Professional Events
From registration to check-in, speaker management to exhibitor portals—manage every aspect of your conferences, trade shows, and corporate events in one place.
10,000+
Events Managed
500,000+
Attendees
99.9%
Uptime
4.9/5
Rating
Everything You Need to Run Successful Events
Click on any category to explore the full range of features available to streamline your event management workflow.
Event Planning & Setup
Everything you need to plan and organize successful events
Multi-Organization Management
Isolated data and custom branding per organization
Event Creation
Custom venues, dates, branding, and settings
Agenda Builder
Multi-track sessions with room assignments
Page Builder
Drag-and-drop custom public event pages
Checklist Management
Pre-event task tracking with templates
Venue & Room Setup
Configure rooms, capacities, and AV equipment
Registration & Attendees
Streamlined registration and attendee management
Ticket Types
Multiple tiers with pricing and capacity limits
Custom Registration Forms
Collect the data you need with custom fields
Invitations & RSVP
Send invites and track responses automatically
Badge Generation
QR-coded badges with on-demand printing
Attendee Portal (PWA)
Mobile app for schedules, networking, and more
Contact Database
Central database with tagging and segmentation
Speakers, Exhibitors & Sponsors
Manage all your event stakeholders in one place
Speaker Management
Profiles, bios, and session assignments
Speaker Portal
Self-service bio updates and session prep
Exhibitor Management
Booth allocations and floor plans
Exhibitor Portal
Lead capture, staff management, analytics
Sponsor Tiers
Logo placement and visibility levels
Organization Database
Reuse speakers and exhibitors across events
Onsite Operations
Powerful tools for seamless event execution
Event Check-In
Fast QR scanning and manual search
Session Attendance
Track session entry with capacity management
Access Control
Manage restricted areas and VIP zones
Functions & Galas
Sub-events with table seating and RSVPs
Catering Management
Meal types, dietary preferences, food check-in
Real-Time Dashboards
Live attendance and check-in statistics
Engagement & Communications
Keep attendees informed and engaged
Live Polls
Real-time audience engagement and results
Push Notifications
Targeted alerts to attendees and speakers
Email Campaigns
Branded templates with segmentation
Photo Gallery
Attendee-submitted photos with moderation
Handouts
Document distribution to attendees
FAQs
Event-specific help content
Analytics & Finance
Data-driven insights and budget control
Reports & Analytics
Registration trends and check-in statistics
Budget Tracking
Categories, items, and supplier management
Document Management
Attach quotes and invoices to budget items
Export Tools
CSV and PDF report generation
Delegate Tracking
Monitor monthly delegate usage
Revenue Insights
Track ticket sales and revenue
Create Stunning Event Pages in Minutes
Build beautiful, responsive event pages without any coding. Simply drag modules, customize your content, and publish instantly to share with your attendees.
- 15+ pre-built modules
- Mobile-responsive preview
- Custom branding & colors
- Publish to custom URLs
- No coding required
Available Modules
Advanced Tools for Professional Events
Go beyond basic event management with our suite of powerful, professional-grade tools designed to streamline every aspect of your events.
Visual Layout Designer
Design Event Floors Like a Pro
- Drag-and-drop tables, stages, and dance floors
- Real-time guest seating assignments
- AI-powered auto-placement algorithm
- High-quality PDF export and print layouts
Speaker Timer
Keep Speakers on Track, Everywhere
- Full-screen landscape countdown display
- Color-coded warnings (yellow at 3 min, red at 1 min)
- Real-time sync across all devices
- Admin dashboard with active timer monitoring
Drag-and-Drop Page Builder
Build Custom Event Pages in Minutes
- Pre-designed module library
- Responsive preview modes
- Instant publish to custom URLs
- No coding required
AI Auto-Placement
Let AI Arrange Your Tables
- Intelligent positioning based on venue layout
- Respects stage, aisles, and obstacles
- Alternating row patterns for optimal flow
- One-click arrangement
Real-Time Dashboards
Live Insights at Your Fingertips
- Active timer monitoring widget
- Check-in statistics in real-time
- Session attendance tracking
- Catering and dietary summaries
Access Control Portal
Seamless Onsite Operations
- QR code scanning for fast check-in
- Session and area access management
- Food voucher verification
- Real-time capacity monitoring
And many more features to discover...
Tailored Experiences for Every Role
Give attendees, speakers, and exhibitors their own dedicated spaces with features designed specifically for their needs.
Attendee Portal
Mobile-first PWA that puts the event experience in attendees' pockets
Speaker Portal
Self-service hub for speakers to manage their sessions and engage audiences
Exhibitor Portal
Complete toolkit for exhibitors to capture leads and manage their presence
How It Works
From setup to execution, manage your entire event lifecycle in four simple steps.
Create
Set up your organization and create your first event with custom branding, venues, and settings.
Invite
Send personalized invitations, open public registration, and manage your contact database.
Engage
Build your agenda, add speakers and exhibitors, create polls, and design your event page.
Execute
Check-in attendees, run live sessions, capture leads, and gather real-time analytics.
Built for Every Event Type
Whether you're hosting an intimate workshop or a major conference, EventX adapts to your needs.
Conferences & Summits
Multi-track agendas, speaker management, and attendee networking for large-scale events.
Corporate Events & Galas
Elegant invitation management, table seating, and VIP check-in for premium experiences.
Trade Shows & Exhibitions
Floor plans, exhibitor portals, lead capture, and booth management all in one place.
Workshops & Training
Session capacity limits, attendance tracking, and handout distribution for learning events.
Networking Events
Contact exchange, attendee connections, and engagement features for building relationships.
Multi-Venue Events
Manage complex events across multiple rooms, buildings, and locations seamlessly.
Plans That Scale With You
Start with a 14-day free trial. No credit card required. Upgrade or downgrade anytime.
Starter
Perfect for small events and getting started
- Up to 100 delegates per month
- 1 organization
- Basic registration
- Email communications
- Check-in tools
- Standard support
Professional
For growing teams and regular events
- Up to 500 delegates per month
- Unlimited organizations
- Advanced registration forms
- Speaker & Exhibitor portals
- Budget management
- Priority support
Enterprise
For large organizations with custom needs
- Unlimited delegates
- Unlimited organizations
- All Professional features
- Custom integrations
- Dedicated account manager
- SLA & priority support
All prices in South African Rand (ZAR). VAT exclusive.
Trusted by Event Professionals
See what event organizers are saying about their experience with EventX.
"EventX transformed how we manage our annual conference. The attendee portal alone saved us countless hours of coordination."
Sarah Mitchell
Events Director, TechCorp SA
"The exhibitor lead capture feature has been a game-changer for our trade shows. Our exhibitors love the instant access to their leads."
Michael Chen
Exhibition Manager, Expo Holdings
"From registration to check-in, everything just works. The budget tracking feature helps us stay on top of our event finances."
Amanda Nkosi
Event Coordinator, Premier Events
Frequently Asked Questions
Got questions? We've got answers. If you can't find what you're looking for, reach out to our support team.
Ready to Transform Your Events?
Join thousands of event professionals who trust XEvents to deliver exceptional experiences. Start your free trial today.